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Accounting Specialist Job description
Implement consistent and quality accounting support services in accordance with the mission statement with an emphasis on maintaining the orderly functioning of accounting and finance support services. Implement current procedures and applicable standards and regulations which promote accounting and finance best practices.
Demonstrate excellent oral, written and electronic communication. Ensure the coordination of information and confidentiality of communications within the agency.
Demonstrate and maintain professional and productive working relationships with all agency departments, staff, board members, and community.
Ensure the maintenance of departmental operations to achieve compliance with accreditation, contract requirements, Federal/State/Local regulations and all other licensing/regulatory agencies as directed.
Demonstrate awareness of and adherence to agency policy and procedures to ensure compliance with HIPAA requirements.
Complete administrative tasks according to assigned timelines. As assigned, attend meetings and actively participate in internal and external committees, implement all approved policy changes as directed. Demonstrate initiative with accuracy and neatness of work.
QUALIFICATIONS AND EXPERIENCE
Requires any combination of training, education, and/or experience equal to a high school diploma or GED (General Equivalency Diploma).
One to three years experience in the following: fund accounting, A/P processing, and computer data entry and processing.
Satisfactory work record as determined by the Human Resources Department.
Successful completion of the training program to the satisfaction of departmental and agency requirements.
Ability to obtain fingerprint clearance and meet agency personnel requirements.
Manual dexterity to include (but not limited to): stooping, bending, lifting, and carrying.
Successfully complete a pre-employment drug screening.
Ability to meet Marc Center driver eligibility requirements, as applicable.
Ensure all internal control steps are completed each month in a timely manner. Input payables and produce monthly reports as requested.
Issue checks for all authorized invoices and receipts, including loan, mortgage and rent payments in a timely manner. Record and distribute expenses for all receipts and invoices to appropriate departments and accounts. Maintain vendor files, attaching check copies to invoices.
Replenish and reconcile petty cash accounts. Process and issue computer-generated checks at least once a week, issue manual checks as required. Prepare and maintain 1099 forms at year end. Assist in reconciling accounts payable detail reports to general ledger.
Ensure that agency procedures, licensing and accreditation standards related to health and safety are maintained.
Provide assigned staff with training, guidance and support.
Demonstrate excellent work habits to include, but not limited to the following: time management, initiative, role modeling, leadership, organizational skills, and multitasking.
Demonstrate superior interpersonal skills in the following areas: tactfulness, maturity, flexibility, resourcefulness, professionalism, diplomacy, reasoning, and decisiveness.
Demonstrate ability to work with Fundware, ADP and Excel computer programs.
Able to organize and complete work with minimal supervision.
Demonstrate knowledge of accounting principles and general business practices. Demonstrate ability to spot calculation errors and correct them.
Demonstrate knowledge of invoice routing procedures.