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Administrator Job Duties

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Job Summary

Main responsibilities-Administrator Job Duties

Knowledge, Skills and Abilities-Administrator Job Duties

The Administrative Assistant’s role is to provide a wide range of support and information to the organization. Job tasks include managing the administrative needs of the office, support for the CEO and providing general organization-wide support as needed. Duties include general clerical, receptionist and project-based work as well as public outreach.

Administrative Support

• Meet and greet clients and visitors

 Answer phones and serve as the ‘voice’ of the office

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing

• Maintain hardcopy and electronic filing system

• Research, price, and purchase office furniture and supplies for Washington office

• Set-up accommodation and business arrangements for visitors

• Sign for UPS/Fed Ex/Airborne packages

• Provide general staff support for the organization

• Schedule conference calls for staff using online scheduler

• Send out requested information on staff and board members

• Other duties as assigned

Administrator Job Duties

REQUIRED

• A commitment to sustainability and an appetite to learn more about the rapidly

growing and evolving field

• Demonstrated ability to work with a diverse group of people representing

different organizations, backgrounds and experiences

• Friendly, outgoing nature and an eagerness to serve the public interest. A good

sense of humor is greatly desired. An ability to go with the flow in a fast pace,

high-energy organization is a key to success in this job.

• Strong ability and affinity for office computer programs with the ability to learn

new software applications. This position will require significant interaction with

multiple computer programs

• Ability to type 55 words per minute

• Polished oral and written communications skills

• Proven organizational skills

• Knowledge of proper telephone protocol

• Visibility of work requires attention to detail, excellent organizational skills, and

discretion with confidential information

• Must be a self starter

 

DESIREABLE

• Knowledge of green building design, construction strategies, technologies and

materials and the ability to articulate the environmental, health and economic

benefits of green building a plus

• LEED Accredited Professional

 

 

 

 

 

 

 

 

• Strong graphic communication skills and knowledge of Photoshop, Adobe

Illustrator and In- Design

• Experience updating or creating websites and basic HTML knowledge

• Experience using MS Office applications and Salesforce.

• Mac-based computer knowledge

The successful candidate must project a professional image through in-person and phone interaction. This position requires someone who can effectively manage multiple schedules, deadlines and

demands.