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Free job description Clerical Officer Estates
To provide efficient clerical and accounting support to the Estates Department under the direction of the Line Manager and with responsibility to the Head of Estates.
# a) Raise orders as requested by Estates Officers and Administrator, using the Estates Computer ordering system (Pharaoh).
# b) Process invoices, clear from the computer and pass to Finance Department.
# c) To be aware of time limits for the passing of invoices to ensure payments are made on time.
# d) Undertaking general clerical duties such as typing and filing as required.
# e) Raising orders for stationery, uniforms, equipment, etc, using computerised ordering system (EROS).
# f) Process/update various spreadsheets on Excel as required.
# g) To be responsible for keeping clear records of all transactions either on the computer or as hard copies.
# h) To be responsible for providing cover for all jobs undertaken by Senior Clerical Officer (Accounts) during periods of absence.
# i) Raising Cat B job numbers; monitoring expenditure and entering Cat A and C budgets.
# j) To cover Reception duties during periods of annual/sick leave.
# k) To cover Estates fault reporting helpdesk when required.
# l) To provide cover for other colleagues during periods of annual/sick leave.
# m) To undertake any other duties in line with the grade as requested to facilitate the smooth running of the department.
# n) To take part in regular performance appraisals.
# o) To undertake any training required in order to maintain competency including mandatory training i.e., fire and manual handling.
# p) To contribute to and work within a safe working environment.
The postholder must have basic financial knowledge with a minimum of 3 years financial/accounting experience and knowledge of office/secretarial procedures. Main duties include raising orders, processing invoices, updating various spreadsheets and general clerical duties such as typing and filing.
The post holder must also have good interpersonal and communication skills and be able to work as part of a team.