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Director of Human Resources Job Description
• To build a HR infrastructure, including the design and management of key HR practices and procedures that are aligned with the organization strategy and objectives
• Develop and track all consultants, vendors and lease contracts.
• Create and updated Personnel Policies.
• Create and maintain current job descriptions for all employees.
• Set up and maintain department files including employee personnel files and benefit files.
• Liaison with Senior Vice President on employee relations.
• Assists with employee functions such as service recognition, holiday party, annual meeting staffing, etc.
• Assist in agency audits and prepares material for 5500’s. Prepare compliance reports to include legal postings.
• Prepare Charitable Registrations for all states.
• Prepares payroll using Paychex
• Registration with State/local for payroll and withholding taxes.
• Liaison with Paychex to maximize service
• Review and transmit monthly pension to TIA
• Review of business process and practices in order to contain costs and optimize revenue.
• Coordinate and oversee day-to-day administrative activities such as purchase of office supplies, equipment, and consumable items.
• Maintains Staff Emergency List and in charge of Emergency Program, acts as fire warden and conducts floor safety inspections, evacuation plans, etc.
• Oversee master keys.
• Act as liaison in conduction annual insurance and benefit review.
• Acts as overall Office Manager in dealing with major issues such as air/heat, overall presentation, etc.
• Proficient in MS Office, Excel, and general database software. Excellent written and verbal skills. Attention to detail and ability to work with minimal supervision. Strong knowledge base in multi-state tax and HR laws.
• Ensures company is compliant with all federal, state, and local human resources laws. Recruit for vacant positions and coordinate new hire process including selection, interview with hiring manager, reference/background checks, job offer and new hire orientation.
• Coordinate performance management initiatives.
• Identify areas for staff development and coordinate training and delivery.
• Handles all administrative tasks in benefit administration including new hire enrollment, employee changes and terminations, reviews monthly billing, COBRA, pension, payroll, etc. Distributes and documents plan documents.
• Responsible for maintaining the time and attendance records for all staff and reporting back to staff their usage.