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Continuous improvement of the Procurement systems, tools and related processes including:
o e-sourcing and contract management
o e-catalogues and purchasing (SAP SRM)
o cards, e-invoicing and self-billing
o To lead the development and continuous improvement of e-procurement systems from sourcing to settlement
o To champion, embed and oversee the on-going development of e-procurement systems and tools into end to end procurement process, including spend analysis, e-sourcing, e-contract management and requisition to pay
o To work closely with colleagues across the Procurement Department and business stakeholders to ensure the effective development of e-sourcing strategy
o To lead the simplification of the sourcing processes and related documentation
o To produce guidance on the standards, policies and rules that are appropriate to the delivery and implementation of new processes and systems
o To design and deliver workshops/seminars/training events to communicate e-sourcing and contract management strategy and tools to the purchasing community and key stakeholders
o To lead the e-enablement of the supply chain through effective engagement and communication; designing and delivering supplier awareness programmes and events to gain the “buy in” of key suppliers
e-Procurement Manager job description [cont]
o To lead specific procurement projects as required to identify options and opportunities to achieve overall savings targets through innovative techniques (e.g. web - based technology - internet/intranet)
o To monitor the external source to settlement environment, identifying opportunities to achieve incremental and transformational improvements
o Monitoring best practice in e-procurement in other organisations
o To present a rationale for change in order to gain support from process champions and other stakeholders
o To lead the e-procurement team, ensuring that training needs are fully met and to conduct appraisals
o To provide dynamic and intelligent management information on external spend to the wider Procurement team (and business managers), supporting activities such as demand management, supply trends and future sourcing requirements
Skills, Knowledge and Experience
• Substantial relevant experience in a complex organisation, with a strong purchasing background
• Strong understanding of principles and the application of e-Procurement technologies and ideally an understanding of SAP and SRM
• Strong interpersonal skills and the ability to develop and maintain relationships with key stakeholders
• Strong communication skills, both written and oral
• Strong project management skills
• An enquiring mind and track record in delivering innovative solutions
• Good financial awareness (including managing project finances)
• Experience leading and managing teams
• An excellent theoretical and practical understanding of procurement, including tendering, negotiation and contract management
• An understanding and application of legal issues
• Proven track record of delivery
• Strong team player
Competencies-e-procurement manager job description
• Strategic thinking – able to identify a vision along with the plans which need to be implemented to meet the end goal, evaluating situations, decisions and issues in the short, medium and long term.
• Maximising business effectiveness - provides the best value by sharing resources looks for value for money for licence payers, sets realistic budgets and manages them effectively, considers the business implications of decisions, avoids waste and challenges under use of resources.
• Managing performance - sets challenging team and individual objectives and trusts people to get on with them, shares clear expectations about required performance levels, rewards success and addresses performance issues quickly and fairly, treats team members with honesty, respect and compassion.
• Using external thinking - builds bridges with useful organisations and innovative thinkers, keeps up to date with developments in their field, responds to the demands of our commercial environment, relishes feedback and responds honestly to what our audiences and customers have to say.
• Influencing and persuading - able to present sound and well reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement or behaviour change.
• Analytical Thinking – able to simplify complex problems, processes or projects into component parts, explore and evaluate them systematically. Is able to understand commercial imperatives and trading relationships.
• Communication – actively listens and adapts communication style to the audience being addressed.
• Managing relationships - able to build and maintain effective working relationships with a range of people understanding their needs and goals. Shows sensitivity and tact. Works co-operatively with others to be part of a team, as opposed to working separately or competitively.
• Flexibility - is open to change and adapts and works effectively in a variety of situations, individuals or groups. Able to understand and appreciate different and opposing perspectives on an issue.
• Collaborating across boundaries - challenges systems, processes and people that block collaboration, connects people, ideas, processes and issues, sets an example by sharing resources, knowledge ideas and skills across the organisation, builds helpful, productive relationships across the organisation.
• Leading creativity - fosters imagination, creativity and experimentation, takes and promotes considered risks, celebrates creative successes and learns from failure, shows openness to alternative ways of doing things.
Free job description e-Procurement Manager
o spend analytics
o Leading the e-enablement of the supply chain
o Managing third party e-sourcing providers and ensuring that the development of functionality is aligned to strategy
To engage with suppliers to deliver value for money, simplify processes, raise service levels, reduce risks and develop successful relationships. Procurement strives to ensure that its activities are carried out in a sustainable way and are in line with the approach to corporate social responsibility.
The Procurement team is responsible for the processes and systems that support procurement activity and for ensuring that they work effectively for staff, procurement professionals and suppliers. Purchasing processes are sophisticated and a challenge a to drive continuous improvement