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Free job description Event Coordinator
Performs full performance professional level work coordinating events and providing administrative support for events activities held in multiple venues.
Maintains event file, reviews and authorizes payment requests according to the contractual terms and
applicable rules and regulations and ensures the receipt and filing of essential documents for future
Prepares budget documents, tracks and monitors the budget, authorizes expenditures and generates
Prepares patron’s accident report, post-event financial summary, final billing and settlement and final
wrap up documents.
Determines work priorities, and develops work schdules to provide adequate staff coverage.
Documents performance, provides feedback, and informally evaluates the work of the on-calls and
Coordinates the implementation of new procedures for the assigned functions.
Implements safety and security standards including stage and seating areas and develops procedures to
Reviews work upon completion for adherence to guidelines and standards.
Performs other related duties as assigned or requested
Coordinates logistical, technical and administrative support and activities for events held in multiple
Implements, develops, recommends and coordinates administrative tasks and procedures in the areas of
pre-event and post-event planning.
Coordinates, verifies and assembles information for each scheduled event which includes providing
assistance and guidance for special effects, stage and set design elements for use in performances.
Monitors, verifies and interprets expenses and contractual agreements for all events, completes financial
reporting, provides cost projections and assists with show financial settlement.
Competencies, Knowledge & Skills:
Integrity/Honesty - Contributes to maintaining the integrity of the organization; displays high
standards of ethical conduct and understands the impact of violating these standards on an
organization, self, and others; is trustworthy.
Reading - Understands and interprets written material, including technical material, rules,
regulations, instructions, reports, charts, graphs, or tables; applies what is learned from
written material to specific situations.
Writing - Recognizes or uses correct English grammar, punctuation, and spelling; communicates
information in a succinct and organized manner; produces written information, which may
include technical material that is appropriate for the intended audience.
Interpersonal Skills - Shows understanding, courtesy, tact, empathy, concern; develops and
maintains relationships; may deal with people who are difficult, hostile, distressed; relates
well to people from varied backgrounds and situations; is sensitive to individual differences.
Oral Communication - Expresses information to individuals or groups effectively taking into
account the audience and nature of the information; makes clear and convincing oral
presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Teamwork - Encourages and facilitates cooperation, pride, trust, and group identity; fosters
commitment and team spirit; works with others to achieve goals.
Communications and Media - Knowledge of the production, communication and dissemination
of information and ideas to inform and entertain via written, oral, and visual media.
Information Management - Identifies a need for and knows where or how to gather information;
organizes and maintains information or information management systems.
Planning and Evaluating - Organizes work, sets priorities, determines resource requirements;
determines short- or long-term goals and strategies to achieve them; coordinates with other
organizations or parts of the organization; monitors progress, evaluates outcomes.
Decision Making - Makes sound, well-informed, and objective decisions; perceives the impact
and implications of decisions; commits to action, even in uncertain situations, to accomplish
organizational goals; causes change.
Flexibility - Is open to change and new information; adapts behavior or work methods in
response to new information, changing conditions or unexpected obstacles; effectively deals
Reasoning - Identifies rules, principles, or relationships that explain facts data, or other
information; analyzes information and makes correct inferences or draws accurate
Stress Tolerance - Deals calmly and effectively with high stress situations (for example, tight
deadlines, hostile individuals, emergencies, dangerous situations).
Memory - Recalls information that has been presented previously.
Problem Solving - Identifies problems; determines accuracy and relevance of information; uses
sound judgment to generate and evaluate alternatives, in addition, to make