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Facilities Assistant job description
Responsible for supporting the facilities needs of the building.
• Sorting internal/external post and distributing. This will include payslips and other confidential documents.
• Distribution of heavy boxes or packages from desks to reception or other departments for those members of staff unable to do so.
• Ensure all Health and Safety procedures are followed at all times by all building’s users.
• Collecting outgoing post, sorting, checking and franking ready for Royal Mail collection. Having regard for most appropriate and cost effective method of sending.
• Pro-active management of stationary hubs and central facilities. This must include close communication with the Receptionists to monitor stock levels.
• Making sure printer and photocopiers are in good working order; reporting faults and ordering supplies from Danwood/Ricoh; making sure toner supplies are sufficient and co-coordinating with Receptionist.
• Ensuring that reception is clear of incoming boxes, packages or letters that have not been collected.
• Covering reception when required
• Pro-actively monitoring general building and fittings maintenance.
• Excellent people orientation, interpersonal sensitivity and inclusive style. Approachable and confident in dealing with people.
• Good communicator, comfortable and credible with people at all levels, able to create and sustain lasting customer relationships
• Experience of operating in a high performance safety environment.
• Heavy lifting of boxes and office equipment.
• Able to work by self and achieve deadlines.
• Basic DIY skills
• IT skills – Outlook, Word and Excel
• Keeping main meeting rooms together with the post room and its surrounding area tidy and clean.
• Fire warden
• Weekend working during office moves as required
• Creating new staff or contractor ID cards.