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Free Job Descriptions

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"I couldn`t put it down from start to finish...Some of these stories are fascinating, some sad and some just downright funny. I thoroughly recommended it anyone whether interested in Human Resources or not!"

 

"A really funny and interesting read .... great insight into the wierd and wonderful world of HR ..."

 

"Amusing and informative. A recommended read for anyone interested in a career in Human Resources. "

 

"Entertaining reading and one that anyone in the field of HR will be vale to instantly relate too! "

 

If you want an HR text book this book is probably not for you. If you want a unique insight into some of the weird and wonderful true stories that happened during a twenty year career in Human Resources it is.

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Free Job description Team Administrator

Free Job description Team Administrator

Role Summary-Free Job description Team Administrator

To provide an integrated and comprehensive administration and secretarial role

supporting the multi-disciplinary team including medics, managers and clinicians

within a busy Team. The role will include the organisation of filing systems and service users’ records and competent keyboard/audio skills. To liaise with external agencies as required.

Main responsibilities-Free Job description Team Administrator

Knowledge, Skills and Abilities-Free Job description Team Administrator

Use initiative in finding appropriate clinician for advice if required staff member is absent.

 

Implementing and maintaining effective communication systems with team, locality, acute in-patient staff, GPs and service users.

 

Distribute/disseminate post as necessary.

 

Undertake retrieval of electronic clinical files that have been

archived.

 

Processing of Data Protection enquiries, liaising with both service users and clinicians to ensure that all necessary information is provided in an efficient and timely manner.

 

Undertake administrative duties – photocopying, sending facsimiles, etc.

 

Provide assistance to clinicians in troubleshooting computer issues.

 

 

Minute taking.

 

Scanning incoming correspondence and reports / blood results / prescription cards / ECG and any other investigations ensuring all correctly uploaded into electronic system using the correct naming convention.

 

Providing cover for other admin staff during periods of leave, sickness or to alleviate workload of colleague as necessary including the undertaking of reception cover as and when required ensuring:

 

-Messages left overnight on answer phone are distributed appropriately

 

-Incoming calls via telephone/personally delivered are prioritised and distributed accordingly

 

Visitors to the base are welcomed in a professional and courteous

manner ensuring appropriate direction to the relevant personnel is

provided

 

-Incoming post is sorted/distributed in a timely manner

 

Keep movement chart on all staff updated throughout the day

 

Maintaining patient confidentiality at all times.

 

Adhering to all organisational policies, procedures and guidelines.

 

Undertaking any training requirements in order to enhance the job role and as dictated by your own personal development review.

 

Undertaking any other jobs/tasks as discussed with your Manager.

Education & Qualifications

 

Literate English language

 

Skills & Abilities

 

Technical:/Professional

 

Operating IT/Office equipment

 

65 wpm word processing

 

Audio Typing

 

Using Excel or the ability to develop this

 

Cyber skills e.g. email; internet

 

Workload planning

 

Assistant in preparations for team meetings

 

Implementing efficient administration & filing systems

 

Keeping accurate records

 

Accurate minute taking

 

 

 

 

 

 

 

 

 

 

Attention to detail

 

People:

 

Building rapport with colleagues

 

Behaving professionally at all times

 

Relating to a wide range of people

 

Communicating effectively in writing and verbally

 

Listening effectively

 

Working effectively in a team

 

Practical:

Time management

Prioritising workload

Tackling several tasks at once

Experience  Some experience of working within a secretarial job

role

 

Knowledge & Understanding

 

Equal Opportunities

Service User/Patient Confidentiality

Effective administration systems

Health and Safety

Roles of teams members

 

Other

Reliable, enthusiastic

Good time keeper

 

Committed to continuous personal development

Able to work in  a flexible way – hours & role (if

appropriate)

 

Able to work with diversity, and cope with pressurised

working

 

Proactive in problem solving and use of initiative

 

 

Undertaking word processing/audio support for the provision of required reports, letters, summaries, etc. within the set standards.

 

Using electronic system to record and retrieve information on both service users and caseload holders.

 

Implement and maintain effective filing systems, ensuring that service user records are kept safe, confidential, up to date and accessible.

 

Respond to incoming calls and deal with enquiries in accordance with management procedures. Record all messages accurately ensuring appropriate action is taken and messages passed to the relevant discipline/clinician.