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Free Job Descriptions

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"I couldn`t put it down from start to finish...Some of these stories are fascinating, some sad and some just downright funny. I thoroughly recommended it anyone whether interested in Human Resources or not!"


"A really funny and interesting read .... great insight into the wierd and wonderful world of HR ..."


"Amusing and informative. A recommended read for anyone interested in a career in Human Resources. "


"Entertaining reading and one that anyone in the field of HR will be vale to instantly relate too! "


If you want an HR text book this book is probably not for you. If you want a unique insight into some of the weird and wonderful true stories that happened during a twenty year career in Human Resources it is.


"I couldn`t put it down from start to finish...these stories are fascinating, some sad and some just downright funny. I thoroughly recommended it whether interested in HR or not!"

Free Job description Team Administrator

Free Job description Team Administrator

Role Summary-Free Job description Team Administrator

To provide an integrated and comprehensive administration and secretarial role

supporting the multi-disciplinary team including medics, managers and clinicians

within a busy Team. The role will include the organisation of filing systems and service users’ records and competent keyboard/audio skills. To liaise with external agencies as required.

Main responsibilities-Free Job description Team Administrator

Knowledge, Skills and Abilities-Free Job description Team Administrator

Use initiative in finding appropriate clinician for advice if required staff member is absent.


Implementing and maintaining effective communication systems with team, locality, acute in-patient staff, GPs and service users.


Distribute/disseminate post as necessary.


Undertake retrieval of electronic clinical files that have been



Processing of Data Protection enquiries, liaising with both service users and clinicians to ensure that all necessary information is provided in an efficient and timely manner.


Undertake administrative duties – photocopying, sending facsimiles, etc.


Provide assistance to clinicians in troubleshooting computer issues.



Minute taking.


Scanning incoming correspondence and reports / blood results / prescription cards / ECG and any other investigations ensuring all correctly uploaded into electronic system using the correct naming convention.


Providing cover for other admin staff during periods of leave, sickness or to alleviate workload of colleague as necessary including the undertaking of reception cover as and when required ensuring:


-Messages left overnight on answer phone are distributed appropriately


-Incoming calls via telephone/personally delivered are prioritised and distributed accordingly


Visitors to the base are welcomed in a professional and courteous

manner ensuring appropriate direction to the relevant personnel is



-Incoming post is sorted/distributed in a timely manner


Keep movement chart on all staff updated throughout the day


Maintaining patient confidentiality at all times.


Adhering to all organisational policies, procedures and guidelines.


Undertaking any training requirements in order to enhance the job role and as dictated by your own personal development review.


Undertaking any other jobs/tasks as discussed with your Manager.

Education & Qualifications


Literate English language


Skills & Abilities




Operating IT/Office equipment


65 wpm word processing


Audio Typing


Using Excel or the ability to develop this


Cyber skills e.g. email; internet


Workload planning


Assistant in preparations for team meetings


Implementing efficient administration & filing systems


Keeping accurate records


Accurate minute taking











Attention to detail




Building rapport with colleagues


Behaving professionally at all times


Relating to a wide range of people


Communicating effectively in writing and verbally


Listening effectively


Working effectively in a team



Time management

Prioritising workload

Tackling several tasks at once

Experience  Some experience of working within a secretarial job



Knowledge & Understanding


Equal Opportunities

Service User/Patient Confidentiality

Effective administration systems

Health and Safety

Roles of teams members



Reliable, enthusiastic

Good time keeper


Committed to continuous personal development

Able to work in  a flexible way – hours & role (if



Able to work with diversity, and cope with pressurised



Proactive in problem solving and use of initiative



Undertaking word processing/audio support for the provision of required reports, letters, summaries, etc. within the set standards.


Using electronic system to record and retrieve information on both service users and caseload holders.


Implement and maintain effective filing systems, ensuring that service user records are kept safe, confidential, up to date and accessible.


Respond to incoming calls and deal with enquiries in accordance with management procedures. Record all messages accurately ensuring appropriate action is taken and messages passed to the relevant discipline/clinician.