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To manage the annual pay review process, utilising the compensation module. Monitor the ongoing effectiveness of the compensation process and system, liaising closely with HR Business Partners.
Preparing reports for HRBPs and Executive Board members, making final adjustments and preparing final reports for approval by Committees.
Ensure the final pay recommendations are delivered to the HR Operations Manager in a format ready to upload to SAP HR.
During down times, assist with other HR annual processes such as annual company bonus.
Scope & Impact
Operates critical systems and processes which provide the foundations for HR Operations. This directly impacts the overall performance and reputation of Human Resources.
Operational decisions are guided by business strategies and objectives.
Contributes to project teams to achieve milestones and objectives or initiatives that impact the business on a global level.
Strategic Planning & Decision Making
Develops, adapts and executes HR operational strategy to help achieve key business objectives. Provides input/contributes to the development of HR strategies.
Regular (at least weekly) face-to-face / phone /email contact with other members of HR Operations and Talent, Learning & Organisation Development teams and HR Business Partners, to provide, receive, exchange information and instructions.
KNOWLEDGE, TRAINING AND EXPERIENCE
Advanced IT skills
RSA III/NVQ 3 or equivalent.
Trained and experienced at intermediate level in a range of software packages
Good standard of English & Numerate
Advanced secretarial skills such as audio and voice recognition software
At least 2/3 years experience in a secretarial environment
AREAS OF EXPERIENCE AND KNOWLEDGE:
The ability to organise and prioritise own workload within any specified guidelines where guidance
is not readily available, but at set intervals
Proficient in diary management co-ordinating appointments to ensure best use of Managers’ time
Experience of transcribing formal minutes of meetings.
Independent/lone working and team working skills
Experience of adapting to change and managing work in a changing environment
Evidence of ability to be flexible and show initiative, sensitivity and enthusiasm to work
Free job description HR Systems Analyst
Reviewing lessons learnt from prior years with the aim of improving the efficiency of the process and system.
Preparing the compensation system prior to go live, including data upload and configuration for each region.
Liaising with the supplier, ensuring the correct level of support is in place and any issues are rectified in a timely manner.
Communicating the timetable to the HR team and ensure guidelines exist for managers. Delivering virtual training session for managers on the compensation system.
Ensure the system goes live by the required date
and closely manage the system whilst it is open for pay recommendations. To be the main point of contact for queries and resolving system issues.
Knowledge & Skills
Solid technical skills relating to online systems
Strong coordination skills
Strong organisational skills
Ability to prioritse effectively
Ability to problem solve including strong use of initiatve
Ability to work to deadlines
Influencing and networking
No specific requirements
Good Standard of general education - essential
Degree educated - desirable
CIPD (or equivalent) qualified - desirable
Experience of working as a HR generalist in an international organisation is essential.
Experience in a consumer-facing business is essential.
Experience of providing commercially focussed solutions essential.
Experience of influencing and coaching managers essential.
Significant experience in working with operating a SaaS based HR systems is desirable
Significant experience of working with Excel
Significant experience in a consumer facing business is essential
Significant experience in a global role is desirable