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Job Description Administrative Assistant
The Administrative Assistant’s role is to provide a wide range of support and
information to the organization. Job tasks include managing the administrative
needs of the office, support for the CEO and providing general organization-wide support as needed. Duties include general clerical, receptionist and project-based work as well as public outreach.
• Meet and greet clients and visitors
Answer phones and serve as the ‘voice’ of the office
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
• Maintain hardcopy and electronic filing system
• Research, price, and purchase office furniture and supplies for Washington office
• Set-up accommodation and business arrangements for visitors
• Sign for UPS/Fed Ex/Airborne packages
• Provide general staff support for the organization
• Schedule conference calls for staff using online scheduler
• Send out requested information on staff and board members
• Other duties as assigned
• A commitment to sustainability and an appetite to learn more about the rapidly
growing and evolving field
• Demonstrated ability to work with a diverse group of people representing
different organizations, backgrounds and experiences
• Friendly, outgoing nature and an eagerness to serve the public interest. A good
sense of humor is greatly desired. An ability to go with the flow in a fast pace,
high-energy organization is a key to success in this job.
• Strong ability and affinity for office computer programs with the ability to learn
new software applications. This position will require significant interaction with multiple computer programs
• Ability to type 55 words per minute
• Polished oral and written communications skills
• Proven organizational skills
• Knowledge of proper telephone protocol
• Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information
• Must be a self starter
• Knowledge of green building design, construction strategies, technologies and materials and the ability to articulate the environmental, health and economic benefits of green building a plus
• LEED Accredited Professional
• Strong graphic communication skills and knowledge of Photoshop, Adobe
Illustrator and In- Design
• Experience updating or creating websites and basic HTML knowledge
• Experience using MS Office applications and Salesforce.
• Mac-based computer knowledge
The successful candidate must project a professional image through in-person and phone interaction. This position requires someone who can effectively manage multiple schedules, deadlines and