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"I couldn`t put it down from start to finish...Some of these stories are fascinating, some sad and some just downright funny. I thoroughly recommended it anyone whether interested in Human Resources or not!"

 

"A really funny and interesting read .... great insight into the wierd and wonderful world of HR ..."

 

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"I couldn`t put it down from start to finish...these stories are fascinating, some sad and some just downright funny. I thoroughly recommended it whether interested in HR or not!"

Job Description Executive Assistant

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Job Summary

Main responsibilities-Job Description Executive Assistant

Knowledge, Skills and Abilities-Job Description Executive Assistant

Job Description Executive Assistant

This position is charged with the ongoing responsibility of providing administrative support that enhances the effectiveness of the Vice President & General Manager.

Position Summary:

You must possess and demonstrate leadership with effective problem solving skills.   Excellent written and verbal communication skills are essential. Strong organizational and multi-tasking skills are necessary. Must be able to prioritize and manage time effectively.

Key Position Responsibilities and Duties:

 

 Provide daily administrative support.

 Provides telephone support This may include, but is not limited to, fielding/answering phone calls, providing pertinent information, when possible, redirecting call to the appropriate individuals, taking messages, or placing a call into voicemail, as a last resort.

 

 Compiles reports and summaries of work; updates, checks and completes records, forms and documents.

 

 Answer telephone for Vice President.

 

 Assist the Vice President with schedule management.

 

 At request, information verify discrepancies and makes corrections, research records, make amendments, and disburse information

 

Key Position Responsibilities and Duties, continued:

 

 Process and distributes confidential and sensitive documents

 

 Process accounts payable and receivable.

 

 Coordinates calendar, schedules, meetings, events and training needs

 

 Provides travel services for Vice President and local staffing as required.

 

 Compose and design various correspondences, memos, charts, tables and graphs.

 

 Maintain mathematical spreadsheets related to sales and financial reporting as well as banking.

 

 Maintain and order appropriate office supplies.

 

 Monitor collections, prepare invoices, reports, memos, letters, financial statements, and other documents, utilizing proprietary company software as well as Microsoft Office (Outlook, MSWord, Excel, PowerPoint and Access).

 

 Open, sort, and distribute incoming correspondence, including faxes and email.

 

 Prepare agendas and make arrangements for special events, committee, board, and other meetings.

 

 Prepare responses to correspondence containing routine inquiries.

 

 Manage and maintain executives' schedules.

 

 Perform occasional business errands (postal services, banking, etc.)

 

 When appropriate, represent the organization on behalf of the Vice President

Required Skill Set:

 

 Candidate must be professional and

energetic with a positive attitude.

 Dependable, takes initiative and

demonstrates excellent problem solving,

sound judgment with good organizational

and planning skills.

 The ability to communicate, effectively, at

all levels of the organization and with

customers and suppliers is essential.

 This position also requires a solid, selfdirected

individual who can excel both

independently and as a team player in a

fast-paced, entrepreneurial environment.

 

 

 Must be able to complete tasks

according to accepted levels of quality.

 Experience in a growing

entrepreneurial company is preferred.

 Computer Skills: Proficient in MS Office

including WORD, EXEL, Access &

PowerPoint. Experience with Outlook

and Internet Explorer as well as

database programs; training provided

for internal database system.

 

Educational Requirements:

 High School graduate, MINIMUM

 Business School diploma preferred and highly desirable

Experience:

 10 year minimum proven experience in support of an executive position.

 

Must be able to understand complex sentences and paragraphs in work related documents, and communications. You must possess a high degree of

initiative, with sufficient flexibility, to adjust your actions to the actions of others. You must have the ability to give full attention to verbal instructions, with effective listening, to sufficiently understand objectives or desired results.

 

Your listening should be accomplished in an appropriate inquisitive manner, without interruption at inappropriate times. Duties are expected to be performed in a timely fashion, with minimal supervision.

 

 

Position may be required to work flexible hours as a result of

business needs.