Key Position Responsibilities and Duties:

 

 Provide daily administrative support.

 Provides telephone support This may include, but is not limited to, fielding/answering phone calls, providing pertinent information, when possible, redirecting call to the appropriate individuals, taking messages, or placing a call into voicemail, as a last resort.

 

 Compiles reports and summaries of work; updates, checks and completes records, forms and documents.

 

 Answer telephone for Vice President.

 

 Assist the Vice President with schedule management.

 

 At request, information verify discrepancies and makes corrections, research records, make amendments, and disburse information

 

Key Position Responsibilities and Duties, continued:

 

 Process and distributes confidential and sensitive documents

 

 Process accounts payable and receivable.

 

 Coordinates calendar, schedules, meetings, events and training needs

 

 Provides travel services for Vice President and local staffing as required.

 

 Compose and design various correspondences, memos, charts, tables and graphs.

 

 Maintain mathematical spreadsheets related to sales and financial reporting as well as banking.

 

 Maintain and order appropriate office supplies.

 

 Monitor collections, prepare invoices, reports, memos, letters, financial statements, and other documents, utilizing proprietary company software as well as Microsoft Office (Outlook, MSWord, Excel, PowerPoint and Access).

 

 Open, sort, and distribute incoming correspondence, including faxes and email.

 

 Prepare agendas and make arrangements for special events, committee, board, and other meetings.

 

 Prepare responses to correspondence containing routine inquiries.

 

 Manage and maintain executives' schedules.

 

 Perform occasional business errands (postal services, banking, etc.)

 

 When appropriate, represent the organization on behalf of the Vice President