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To proactively support the Accounts function, maintain the client and office ledgers and provide management information monthly and as required.
# Highly Numerate
# Experience working within an accounts environment
# Working knowledge of Solicitors' Accounts Rules
# Good communicator, the ability to communicate orally or in writing, confident telephone manner, tactful and diplomatic when under pressurised situations
# Effective team working and interpersonal skills.
# Experience of working alone or in a team under supervision, maintaining good working relationships with colleagues
# Ability to work under pressure and work longer hours when necessary
# Effective planning and organisational skills. Ability to concentrate on several area of work at one time, prioritising work load, delivering consistently to deadlines and reacting positively to changes and conflicting priorities
# Uses initiative, `can do` approach
Legal Accounts Clerk job description
1. Responsibility for providing high quality, timely, professional accounting service within the accounts department and to the company directors.
2. Maintaining Client Ledgers:Matter Data Sheets, Client Receipt, Client Cheques, Office / Disbursements payments, Disbursements - not paid, Invoices, Transferring Costs, Closure Forms
3. Approving: Invoices – PI, Invoices – Conveyancing / Completion Statements, Invoices – Commercial, Invoices – Probate, Invoices - Wills , Invoices – Family, Costs Letters
4. Nominals & Petty Cash:
Balancing Petty Cash, Enter Petty Cash JNL, Nominal Ledger Payments, Nominal Ledger Receipts,
Enter Purchase Ledger Invoices, Enter Purchase Ledger Payments, Purchase Ledger Payment Run, Reconciling Ledgers via remittance advices
5. Monthly Reports:
Credit Control Report, Debtors Reports, Business Source Report, DDA Bank Reconciliations, Global Bank Reconciliations, Cancelling cheques out-of-date on the bank reconciliation, locating clients and reissuing cheques, Paying Money over to charities where clients cannot be found
Client Bank Reconciliations daily
Office Bank Reconciliations daily
Preparing and delivering the banking to the bank
Holidays and sickness cover
Using the On-line banking facility for making payments and transfers
Cover for holidays and sickness
To undertake any other reasonable duties as required which may be allocated by your Line Manager