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This is a key role which involves liaising between the Director of Legal Services and senior people within the Police Service,
and other external organisations.
You will be expected to provide a full PA/secretarial service that includes diary management support and minute taking at meetings.
Maintain standards for the management of information
Maintain personal responsibility for collection, recording, evaluation, information sharing, review, retention and disposal of information in compliance with codes of practice and Guidance in the Management of Information, information security policy, procedures and legislation.
Maintain standards of professional practice
Ensure your behaviour complies with organisational values and organise your own work effectively to meet the demands of your role. Identify, implement and monitor development activities to enhance your own performance.
Make best use of technology
Make best use of technology in support of your role, ensuring correct operation and compliance with organisational and legal requirements.
Promote equality, diversity and Human Rights in working practices
Promote equality, diversity and Human Rights in working practices by developing and maintaining positive working relationships, ensuring that colleagues are treated fairly and contributing to developing equality of opportunity in working practices.
Work as part of a team
Work co-operatively with team members and colleagues, contributing positively and constructively to the achievement of team and organisational objectives.
Input, retrieve and present data using a computer
Enter information correctly using an appropriate computer system, in accordance with legislative requirements and Force policy. Retrieve and present information in a suitable format and supply to relevant personnel.
Maintain a record management system
Record, store and supply information in accordance with organisational policy and legislative requirements.
Manage and support diary events
Maintain an up-to-date diary of events and ensure that sufficient preparation is completed prior to attendance at events.
Organise and record meetings
Prepare, organise and record details for organisational meetings.
Photocopy, present and distribute documents
Photocopy and present documents in an appropriate format, complying with local requirements, legislation and organisational policy.
Prepare and print documents using a computer
Present information accurately and in an appropriate format using a computer. Comply with organisational procedures.
Legal Secretary job description
Managing the Organisation
Gather information to support action
Gather information from a range of sources in order to support action. Ensure the information is obtained ethically and in accordance with relevant legislation and policy.
Process telephone calls
Process information and enquiries sensitively and professionally in line organisational policy.
Provide customer service
Provide and promote service to customers in a professional manner in line with organisational policy and legislative requirements.
Legal Secretary job description
An experienced PA or secretary used to working for senior figures, you will be familiar with Microsoft applications and a competent copy and audio typist. Able to work on your own initiative or as part of a team, you should have excellent communication, minute-taking, planning and organisational skills, a high level of discretion and a strong customer focus.
Complete administration procedures
Ensure that all matters relating to the process of information are carried out in a prompt, efficient manner and in accordance with legislation, policy and procedure.
Comply with Health and Safety legislation
Ensure that you show a duty of care and take appropriate action to comply with Health and Safety requirements at all times.