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Logistics Administrator job description

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Job Summary

Main responsibilities- Logistics Administrator job description

Knowledge, Skills and Abilities-Logistics Administrator job description

Logistics Administrator job description

 • Responsible for all activities associated with the mobilisation and demobilisation of personnel from an offshore site.

 

• To transfer timesheet information for offshore labour personnel

• Assist with co-ordination of project training & safety days, some involvement and sound awareness of both mandatory and client specific training & competency requirements is essential

Qualifications/Training

 

Essential:

• Experience in Logistics / Training

• Experience in the Industry

• IT Literate (Excel / Word / Powerpoint etc) s

• Mandatory training, induction, risk awareness, etc

 

Desirable:

• Familiar with project inductions / training programs

• NVQ level 3 in Management

Experience

 

Essential

 

• Experienced in the management of personnel and all aspects of team working.

• Extensive knowledge of HSEQ safe working practices/procedures.

• Ability to interface and interact with Management and Client Representatives at all levels.

• Ability to work both at team and independent level.

• Ability to organise logistics for training programs for personnel within the project team

 

 

Desirable

 

• Conversant with HR practices / processes.

• Onshore / Offshore experience in similar role.

 

 

 

 

 

 

 

 

 

 

 

 

 

Personal qualities, aptitudes and skills

 

• Demonstrates a strong commitment to safety.

• Flexible - able to comply /adapt to company / client requirements.

• Delivery focused and committed to achievement of project / company goals.

• Ability to interact with management / personnel at all levels

 

• Ability to work in a multi cultural environment.

 

• Interface with maintenance for labour allocation of adhoc labour requirements

• Maintain records of/book all training for offshore personnel

• Optimise allocation of labour to projects to reduce standby and/or agency & sub contract labour.

• Co-ordinating & planning labour resource pool across the construction group (construction co-ordinators) to ensure efficient and effective use of current personnel

 

• Creation + Management of budget reports

• Interface for flights

• Raise change requests

• Act as central point of contact for offshore labour

• Induct new personnel(projects induction)

• Create labour req’s based on histos and level 4 plans

• Audit timekeeping by supversion/vendors – when requested

• Manage hotel reservations for all travelling labour (and transport where necessary)

 

• Liaise with Supervision to ensure correct jobcard numbers have been submitted on timesheets

• Identify and action training/standby hours required to be entered into the Timenet system on timesheets

• Co-ordinate pay queries in a timely fashion

• Manage administrative processes as instructed by Supervisor

 

• Track and highlight changes to onshore logistics for aviation purposes

• Track and reconcile POB numbers on a daily basis

• Active participant in the project “on-call” rota involving some out of hours working

 

• Sound working knowledge of the offshore operative Terms & Conditions of employment / OCA is essential

 

• Ability and willingness to be based either onshore or offshore (if onshore based a willingness to cover sickness and/or holiday of offshore logistics personnel is preferred).

Prime responsibilities and duties

 

• Ensure all workers have appropriate medical, offshore survival, induction and project specific requirements prior to mobilisation.

• Manage all administrative processes including the issue of joining instructions; maintain accurate records and filing.

• Book accommodation and helicopter travel when required

• Track and administer weekly/daily crew change

• Arrange for issue of appropriate PPE

• Maintain and update crew rotas (mob plan)

• Interface to ensure contractual terms are adhered to

• Interface for recruitment needs