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"I couldn`t put it down from start to finish...Some of these stories are fascinating, some sad and some just downright funny. I thoroughly recommended it anyone whether interested in Human Resources or not!"

 

"A really funny and interesting read .... great insight into the wierd and wonderful world of HR ..."

 

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"I couldn`t put it down from start to finish...these stories are fascinating, some sad and some just downright funny. I thoroughly recommended it whether interested in HR or not!"

Management Assistant Job Description

free-job-descriptions.com provides a free database of real job descriptions for use in writing jd`s, recruitment and job search.

Job Summary

 

To provide a range of secretarial and administrative services to the management Team.

 

Main responsibilities-Management Assistant Job Description

1 To research and prepare letters and reports for approval and signature by the Management Team.

 

2 To produce typed transcripts from notes, minutes of meetings, copy work or audio tapes.

 

3 To carry out a range of word processing tasks to produce generated charts, graphics and spreadsheets.

 

4 To act as a main point of contact for the Management team, maintaining diaries/schedules as appropriate.

 

5 To create and maintain a variety of computerised and manual records and indices.

 

6 To deal with incoming post, actioning correspondence and researching information.

 

7 To deal with internal and external enquiries received both by telephone and in writing.

 

Knowledge, Skills and Abilities-Management Assistant Job Description

 

8 To fulfil the secretarial role with regard to organising meetings, including contacting delegates, circulating agendas, taking minutes and all other related administrative tasks including the booking of venues and arranging for the provision of refreshments.

 

9 To make ready any files, documents or background information that may be required by the Management team.

 

10 To make travel and accommodation arrangement for the Management team as required.

[cont right]

 

 

11 To accompany the Head of Department or his/her Deputy in the capacity of personal assistant on work assignments at external locations.

 

12 To undertake appropriate administrative work from the Head of Department`s involvement with local, regional or national working parties and/or organisations.

 

13 Monitoring the budget held by the Head of Department

 

14 To update and circulate records and lists of information to Regional Managers and Unit Managers

 

15 To manage the website

 

16 To make use of external e-mail, sending to and collecting messages.

 

17 To monitor the staff appraisal scheme to ensure timeliness and update the relevant IT system.

 

18 To record and monitor sickness and overtime using the relevant IT system.

 

19 To perform a range of additional administrative tasks as deemed appropriate by the Head of Department commensurate with the responsibilities of the role

 

20 To be aware of company policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of `good practice`.

 

Qualifications Required

 

Essential:

 

3-5 GCSE`s including English and Mathematics or equivalent qualifications OR work experience deemed to have

brought the postholder to a comparable level.

RSA II in Typing/Word Processing or equivalent.

 

Desirable

 

RSA III Typing/Word Processing or equivalent qualification.

RSA ll Audio tape transcription.

A formal qualification in Office Practice or Public Administration

Management Assistant Job Description