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Office Assistant job description

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Job Summary

The primary role of the post-holder, is to support the Training & Development Team in general administrative tasks including the collation and recording of staff training data onto the Oracle Learning Manager module of the Electronic Staff record.  

 

The post-holder will require a clear understanding of the concept of confidentiality.  

Main responsibilities-Office Assistant job description

1. Assist with the preparation of Training Course materials.

 

2. Prepare and maintain training rooms in readiness for  training events

 

3. Assist in the gathering, collating and recording of staff training information

4. To enter training related information onto the Electronic Staff Record/Oracle Learning Manager system.

 

5. To make amendments and add additional information to the Personal Details of staff records

 

6. To monitor and record the return of questionnaires, liaise with staff and assist with completion of questionnaires as required.

7. To produce reports from the ESR/OLM system as required.

[cont right]

 

Knowledge, Skills and Abilities-Office Assistant job description

8. To safeguard, at all times, the confidentiality of information in relation to staff in accordance with the Data Protection Act.

 

9. To deal with telephone enquiries and record and relay messages appropriately.

 

10. Work as an effective team member and have the ability to communicate with staff in a variety of grades and disciplines.

 

11. General administrative duties  as required to include mail, filing and photocopying.

 

Education/Qualifications

 

Good educational background

IT qualification

NVQ Level 2 in Business Administration Application

 

Experience

 

Experience of working within an administrative office

 

Experience of working in a hospital or training environment

Office Assistant job description