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The Payments Team raises payment requisitions for suppliers. Payments Assistant Job Description provides a proficient and professional payments service with the provision of a full range of payment-related activity, maintaining a reliable control environment and ensuring the most effective use of systems and processes.
•Assist in measuring purchasing effectiveness and efficiency through providing information and reports on key performance indicators
•Assist with ad hoc purchasing related project work and any related tasks
•Run ad hoc reports as required
•Initiate the creation and maintenance of vendor records
•Process corporate credit card applications and maintain records of card holders
•Process credit card statements for card holders, ensuring that transactions are approved and in line with agreed terms and conditions of use
•Resolve purchasing queries from staff, contractors and suppliers and advice on purchasing policies
•Apply best practice, suggesting recommendations to improve processes and methodologies
•Help to develop, test and review new methods and practices
•Manage business access to finance systems and maintain user profiles for starters, leavers and movers across News Group
•Experience of working in a pressurised and challenging environment
•Experience of working collaboratively in a small team
•Excellent administration, organisational and interpersonal skills
•Ability to use systems and adopt new technologies
•Able to find information and resources as required
•Good verbal communication skills and ability to deal tactfully and confidentially when conversing with a variety of people at all levels.
•Experience in working in a payments department/function
•Knowledge of a computerised purchase ledger desirable
Planning and organising
Manages workload of self and/or others to optimal capacity
Uses effective tools/techniques to track progress to get job done
Teamwork and collaboration
Willingness to work as part of a team
Creates group synergy in pursuing collective goals
Communicating with clarity
Delivers messages in a way others can understand
Listens, understands and interprets communication from others
Uses range of communication methods appropriate to audience/situation
Delivers on time, on budget and to the level required
Takes responsibility and ownership of deliverables
Maintains focus on the end result
Focuses on solutions not problems
Builds and maintains effective relationships
Flexibility and resilience
Responds positively to change and is receptive to new ideas
Adapts to changing situations
Proactively promotes change to others
Seeks to understand the drivers of change
•Raise purchase orders for goods and services using systems on an accurate and timely basis in accordance with policies and procedures
•Ensure that contracts or appropriate approval documentation is in place prior to entering into any commitment to spend
•Process supplier invoices and other freelance, staff and contractor fees and expense claims, matching to purchase orders where appropriate, checking and submitting for payment
•Resolve diary queue queries, identify and report any anomalies
•Liaise with accounts payable and resolve SAP related queries, escalating to the team manager when necessary or appropriate
Free Job Description Payments Assistant