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Payroll Job Description
Manages all payrolls and payroll reporting. Directly and in coordination with Human Resources
manages the preparation, documentation and disursement of all payroll checks, direct
deposits, employee and employer taxes and retirement contributions as well as other benefits.
Manage and oversee payroll processing, payroll records and payroll data.
Reconcile all payroll related accounts to the general ledger.
Prepares year-end forms for the IRS including W-2 worksheets and control totals.
Prepares the quarterly taxes according to the quarterly 941 filing requirements.
Keep current with the changes in the tax laws at the federal and state level with respect to the
payroll statutes and reporting procedures. Establish policies and guidelines to ensure
compliance with said statues and reporting procedures.
Monitor & identify trends/patterns in payroll issues and recommend to Controller resolutions to
address said issues.
Compile payroll data such as hours worked, leave and employee identification number from
Payroll authorizations into batches for payroll processing.
Review and verify wages computed by using audit reports and correct errors prior to processing
payroll to ensure accuracy of payroll.
Review payroll activities, processes and systems to maximize efficiency and improve
Keep records of leave pay and nontaxable wages. Provide leave reports to Program Directors,
Complete quarterly system reporting to ensure all employees are set-up on direct
When requested, provide standardized and specialized payroll reports.
Abide by, enforce and participate in the implementation and ongoing oversight
of all safety standards and regulations.
This job has direct supervisory responsibilities for Payroll.
To perform the job successfully, you must demonstrate the following
Education and/or Experience
Bachelors Degree in a Business or Human Services field preferred plus three or more years
experience in a payroll function involving increasing levels of responsibility and independent
action with regards to processes, and systems. Certified Payroll Manger and/or Certified Payroll
Ability to solve practical problems and deal with a variety of concrete variables in
situations where only limited standardization exists. Ability to interpret a variety of
instructions furnished in written, oral, diagram, or schedule form. Ability to identify
areas where processes could be improved and to recommend such
Ability to read and interpret documents such as contracts, lease and other
agreements, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence. Ability to speak effectively
before groups of customers or employees of organization.
Ability to work with mathematical concepts such as probability and statistical
inference and extrapolation. Ability to apply concepts such as fractions,
percentages, ratios, interest and proportions to practical situations.
This person should be proficient in word processing software (MS Word) and extremely proficient
in spreadsheet software (MS Excel). Should be familiar with Quick Books, Great Plains Dynamics
or similar accounting software. Proficiency in healthcare billing systems, ECURA and Client Web
Must be able to exert up to twenty-five pounds of force occasionally and/or
frequently to lift, carry, push, pull or otherwise move objects. Will lift no more than
forty pounds independently.
Must have the ability to understand and utilize the basic concepts and principles
of accounting methods and procedures in the performance of daily activities.
Must have working knowledge of accounts payable, billing and accounts
Work with HR on a regular basis to assure complete coordination of pay, benefits, and
Report all tax information timely to relevant tax authorities.
Prepare and maintain all reporting and statistical reporting for government agencies.
Resolve payroll issues escalated by Managers.
Financial Responsibility - Understands financial targets and budget goals; Incorporates financial
analysis into strategic decisions; Implements operating budget flexibility to address changing
priorities; Creates sound business cases to support expenditures; Promotes conservation of
Leading with Integrity - Exhibits ethical and moral behavior in everyday business conduct; Earns
trust of others by disclosing information and admitting mistakes; Recognizes and resolves ethical
questions; Ensures organizational ethics are widely understood; Encourages open discussion of
ethical issues; Creates an environment that rewards ethical behavior.
Relationship Building - Builds rapport up, down, and across the organization; Establishes
collaborative relationships to achieve objectives; Seeks win-win solutions to conflict; Develops
network of professional contacts; Displays empathy and tolerates diverse viewpoints.
Change Management - Develops workable implementation plans;
Communicates change effectively; Builds commitment and overcomes
resistance; Prepares and supports those affected by change; Monitors transition
and evaluates results.
Communications - Clearly expresses ideas and thoughts verbally; Clearly
expresses ideas and thoughts in written form; Exhibits good listening and
comprehension; Keeps others adequately informed; Selects and uses appropriate
Managing People - Provides direction and gains compliance; Includes
subordinates in planning; Takes responsibility for subordinates' activities; Makes
self available to subordinates; Provides regular performance feedback; Develops
subordinates' skills and encourages growth.
Quality Management - Fosters quality focus in others; Sets clear quality
requirements; Measures key outcomes; Solicits and applies customer feedback;
Improves processes, products, and services.