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Payroll Job Description

Job Summary

Main responsibilities-Payroll Job Description

Knowledge, Skills and Responsibilities-Payroll Job Description

Payroll Job Description

Manages all payrolls and payroll reporting. Directly and in coordination with Human Resources

manages the preparation, documentation and disursement of all payroll checks, direct

deposits, employee and employer taxes and retirement contributions as well as other benefits.

Manage and oversee payroll processing, payroll records and payroll data.


Reconcile all payroll related accounts to the general ledger.


Prepares year-end forms for the IRS including W-2 worksheets and control totals.


Prepares the quarterly taxes according to the quarterly 941 filing requirements.


Keep current with the changes in the tax laws at the federal and state level with respect to the

payroll statutes and reporting procedures. Establish policies and guidelines to ensure

compliance with said statues and reporting procedures.

Monitor & identify trends/patterns in payroll issues and recommend to Controller resolutions to

address said issues.


Compile payroll data such as hours worked, leave and employee identification number from

Payroll authorizations into batches for payroll processing.


Review and verify wages computed by using audit reports and correct errors prior to processing

payroll to ensure accuracy of payroll.


Review payroll activities, processes and systems to maximize efficiency and improve



Keep records of leave pay and nontaxable wages. Provide leave reports to Program Directors,


Complete quarterly system reporting to ensure all employees are set-up on direct



When requested, provide standardized and specialized payroll reports.


Abide by, enforce and participate in the implementation and ongoing oversight

of all safety standards and regulations.


Supervisory Responsibilities:

This job has direct supervisory responsibilities for Payroll.



To perform the job successfully, you must demonstrate the following







Education and/or Experience

Bachelors Degree in a Business or Human Services field preferred plus three or more years

experience in a payroll function involving increasing levels of responsibility and independent

action with regards to processes, and systems. Certified Payroll Manger and/or Certified Payroll

Professional Preferred.


Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in

situations where only limited standardization exists. Ability to interpret a variety of

instructions furnished in written, oral, diagram, or schedule form. Ability to identify

areas where processes could be improved and to recommend such


Language Skills

Ability to read and interpret documents such as contracts, lease and other

agreements, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence. Ability to speak effectively

before groups of customers or employees of organization.












Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical

inference and extrapolation. Ability to apply concepts such as fractions,

percentages, ratios, interest and proportions to practical situations.


Computer Skills

This person should be proficient in word processing software (MS Word) and extremely proficient

in spreadsheet software (MS Excel). Should be familiar with Quick Books, Great Plains Dynamics

or similar accounting software. Proficiency in healthcare billing systems, ECURA and Client Web

Services preferred.


Physical Requirements

Must be able to exert up to twenty-five pounds of force occasionally and/or

frequently to lift, carry, push, pull or otherwise move objects. Will lift no more than

forty pounds independently.

Other Qualifications

Must have the ability to understand and utilize the basic concepts and principles

of accounting methods and procedures in the performance of daily activities.

Must have working knowledge of accounts payable, billing and accounts


Work with HR on a regular basis to assure complete coordination of pay, benefits, and



Report all tax information timely to relevant tax authorities.

Prepare and maintain all reporting and statistical reporting for government agencies.

Resolve payroll issues escalated by Managers.

Financial Responsibility - Understands financial targets and budget goals; Incorporates financial

analysis into strategic decisions; Implements operating budget flexibility to address changing

priorities; Creates sound business cases to support expenditures; Promotes conservation of

organizational resources.


Leading with Integrity - Exhibits ethical and moral behavior in everyday business conduct; Earns

trust of others by disclosing information and admitting mistakes; Recognizes and resolves ethical

questions; Ensures organizational ethics are widely understood; Encourages open discussion of

ethical issues; Creates an environment that rewards ethical behavior.


Relationship Building - Builds rapport up, down, and across the organization; Establishes

collaborative relationships to achieve objectives; Seeks win-win solutions to conflict; Develops

network of professional contacts; Displays empathy and tolerates diverse viewpoints.


Change Management - Develops workable implementation plans;


Communicates change effectively; Builds commitment and overcomes

resistance; Prepares and supports those affected by change; Monitors transition

and evaluates results.












Communications - Clearly expresses ideas and thoughts verbally; Clearly

expresses ideas and thoughts in written form; Exhibits good listening and

comprehension; Keeps others adequately informed; Selects and uses appropriate

communication methods.


Managing People - Provides direction and gains compliance; Includes

subordinates in planning; Takes responsibility for subordinates' activities; Makes

self available to subordinates; Provides regular performance feedback; Develops

subordinates' skills and encourages growth.


Quality Management - Fosters quality focus in others; Sets clear quality

requirements; Measures key outcomes; Solicits and applies customer feedback;

Improves processes, products, and services.