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Personnel Manager Job Description provides a free database of real job descriptions for use in writing jd`s, recruitment and job search.


Job Summary

Main responsibilities-Personnel Manager Job Description

Knowledge, Skills and Abilities-Personnel Manager Job Description

Personnel Manager Job Description

The Personnel Manager reporting to the Executive Director, is a member of the Administrative Management team and will provide operational support to the management team in the areas of policy development, implementation and interpretation, performance management, recruitment, compensation, and training and development programs.


Prepares and distributes internal and external postings and conducts applicant screening;

Sets-up interviews; prepares interview questions, participates on interview panels, conducts reference checks; handles interview call-backs; assists with planning and preparing for job fairs and other recruitment initiatives recommend and implement strategies to attract top candidates


Hiring and Orientation 


Process manager for the Hiring Protocol Communicates with new staff on hr matters including hiring, and requests for information


Initiates new staff files and forwards to the Executive Assistant for completion,

Conducts orientation with each new employee and provides follow up for incomplete items


Policies and Procedures


Assists with supporting the development and updating of policies by conducting research as directed and keeping the Employee Policy Handbook updated;


Health & Safety


Prepares and faxes Form 7’s and related documentation to the WSIB


Coordinates and conducts monthly H&S Inspection tours with certified H&S members


Coordinates and facilitates minute taking at quarterly H&S meetings, posts and distributes inspection reports and meeting minutes addresses Health and Safety concerns and brings them to the attention of the Executive Director compiles information and reports on Health and Safety within the organization, including incident reports


Employee Relations

develop strategies and surveys to measure and address employee satisfaction and feedback


Assists with the preparation of discipline letters and facilitates the documentation process during discipline meetings


Act as a resources on issues for staff and management.


Provides guidance in all areas of HR, leave and policy interpretation


Research employment and labour legislation



General Administration

Responds to routine HR/Payroll enquiries;

Maintains copies of all Human Resources forms


Prepares orientation packages; new hire files and archive files; assists with coordinating staff events


Maintain records and compile statistical reports concerning personnel related data – number of employees, turnover reports, vacation and absenteeism reports


Other Duties:


Assist the Executive Director with special projects as assigned


Provide support for events such as Social Committee, United Way Campaign Ensure HR materials are up to date and accessible on the website and intranet



Post Secondary school education in business administration at college or university CHRP designation an asset 3 to 5 years HR experience


Knowledge of relevant legislation including Employment Standards Act, Day Nurseries Act and Human Rights Code


Strong understanding of key HR principles


Ability to apply HR principles exercising good judgment Ability to maintain information in confidence


Demonstrated initiative and professionalism


Well developed oral and written communication skills Proven ability to set priorities, manage multiple responsibilities and meet timelines


Strong organizational, interpersonal, problem-solving and decision making skills High level of attention to detail and excellent follow-up skills


Customer-focused attitude, with the ability to understand, anticipate and identify customer needs Proficient in the MS office products including Word, Excel, PowerPoint, Outlook




Skills and Abilities

• Ability to balance multiple priorities

• Attention to detail

• Confidentiality

• Organization Skills

• Strong follow up and customer responsiveness

• Strong networking skills

• Results Oriented

• Team Player

• Flexible and able to work the off-shift when necessary

• Strong written and communication skills

• Self-motivated; demonstrates high energy and enthusiasm



Prepares information for letters of employment, requests signatures and forward copies to the employee, payroll and the Executive Assistant.