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Personnel Manager Job Description
The Personnel Manager reporting to the Executive Director, is a member of the Administrative Management team and will provide operational support to the management team in the areas of policy development, implementation and interpretation, performance management, recruitment, compensation, and training and development programs.
Prepares and distributes internal and external postings and conducts applicant screening;
Sets-up interviews; prepares interview questions, participates on interview panels, conducts reference checks; handles interview call-backs; assists with planning and preparing for job fairs and other recruitment initiatives recommend and implement strategies to attract top candidates
Hiring and Orientation
Process manager for the Hiring Protocol Communicates with new staff on hr matters including hiring, and requests for information
Initiates new staff files and forwards to the Executive Assistant for completion,
Conducts orientation with each new employee and provides follow up for incomplete items
Policies and Procedures
Assists with supporting the development and updating of policies by conducting research as directed and keeping the Employee Policy Handbook updated;
Health & Safety
Prepares and faxes Form 7’s and related documentation to the WSIB
Coordinates and conducts monthly H&S Inspection tours with certified H&S members
Coordinates and facilitates minute taking at quarterly H&S meetings, posts and distributes inspection reports and meeting minutes addresses Health and Safety concerns and brings them to the attention of the Executive Director compiles information and reports on Health and Safety within the organization, including incident reports
develop strategies and surveys to measure and address employee satisfaction and feedback
Assists with the preparation of discipline letters and facilitates the documentation process during discipline meetings
Act as a resources on issues for staff and management.
Provides guidance in all areas of HR, leave and policy interpretation
Research employment and labour legislation
Responds to routine HR/Payroll enquiries;
Maintains copies of all Human Resources forms
Prepares orientation packages; new hire files and archive files; assists with coordinating staff events
Maintain records and compile statistical reports concerning personnel related data – number of employees, turnover reports, vacation and absenteeism reports
Assist the Executive Director with special projects as assigned
Provide support for events such as Social Committee, United Way Campaign Ensure HR materials are up to date and accessible on the website and intranet
Post Secondary school education in business administration at college or university CHRP designation an asset 3 to 5 years HR experience
Knowledge of relevant legislation including Employment Standards Act, Day Nurseries Act and Human Rights Code
Strong understanding of key HR principles
Ability to apply HR principles exercising good judgment Ability to maintain information in confidence
Demonstrated initiative and professionalism
Well developed oral and written communication skills Proven ability to set priorities, manage multiple responsibilities and meet timelines
Strong organizational, interpersonal, problem-solving and decision making skills High level of attention to detail and excellent follow-up skills
Customer-focused attitude, with the ability to understand, anticipate and identify customer needs Proficient in the MS office products including Word, Excel, PowerPoint, Outlook
Skills and Abilities
• Ability to balance multiple priorities
• Attention to detail
• Organization Skills
• Strong follow up and customer responsiveness
• Strong networking skills
• Results Oriented
• Team Player
• Flexible and able to work the off-shift when necessary
• Strong written and communication skills
• Self-motivated; demonstrates high energy and enthusiasm
Prepares information for letters of employment, requests signatures and forward copies to the employee, payroll and the Executive Assistant.