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Post Room Assistant job description

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Job Summary

Knowledge, Skills and Abilities-Post Room Assistant job description

Post Room Assistant job description

To provide an effective and efficient Post Room and Practitioner Stores service to the Personnel of the site.

 

To provide additional cover across the whole department as necessary and during times of absence.

Main Responsibilities-Post Room Assistant job description

1. To ensure the security, receipt and despatch of all mail coming into and going out of the site

 

2. To undertake the recording and despatch of  supplies including stationery,

 

3. To ensure adequate stocks of supplies at pre-determined levels, by requesting stock to be ordered by others in the team

 

4. To ensure the maintenance of, and adequate supplies of consumables for, all machinery within the postal and reprographic areas to be ordered by others

 

5. To ensue the security of all monies and cheques received in the incoming mail including the recording in the cash book before passing to the cashier

 

6. To receive cash from staff for private postages

 

7. To assist with on the job training of new staff

 

Analytical and Judgemental Skills

 

Resolving issues which may require some analysis ie advising on the most appropriate method of postage, taking into account cost, security and speed etc.

 

Planning and Organisational Skills

 

Organises own workload and co-ordinates and adjusts work routine to meet the demands on the post room services on a daily basis.

 

Physical Skills

 

Frequent moving and handling of packages and parcels when processing post and accepting deliveries

 

 

 

 

Qualifications

(Academic, Professional & Vocational)

 

Good general standard of education

- Aptitudes

 

Ability to communicate with staff at all levels

 

Effective organisational skills

 

Skills Required for the Post

 

Communication and Relationship Skills

 

Providing and receiving routine information orally and in writing to staff at all levels.

 

 

8. To ensure that the furniture in the meeting rooms on site are kept neat and tidy

 

9. To provide a light portering service to the site

 

10. To provide additional cover across the whole department during times of absence