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Free job description Procurement Manager Technology Sourcing
The role is responsible for Managing allocated spend within the technology category.
•Contributing to the strategy for the procurement and development of the category.
•Influencing key stakeholders and customers,
•Providing professional advice to internal clients throughout the on best practice, purchasing policy and the application of the EU Procurement Regulations;
•Taking an influential role in discrete procurement projects through to completion, working closely with client teams and other areas of Finance;
•Exercising autonomy to add value and achieve cost savings within the technology and equipment portfolio, predominently in the ICT area;
•Assisting in the drafting of specifications, OJEU advertisements, selection criteria, questionnaires, contract schedules and other documentation;
•Assisting with pre-qualifying suppliers for invitation to tender;
•Contributing as a team member to contract negotiations;
•Ensuring service levels and performance indicators are adequately defined in the contractual documentation;
•Preparing evaluation briefs and devising evaluation models;
•Participating in and or leading supplier briefings;
•Responding to bidder queries;
•Maintaining audit trails of procurement projects;
•Participating in tender boards and contributing to evaluation teams;
This will include:
•Contributing to the overall management of a total category spend
•Drive compliance – monitor and approve requisitions;
•Undertaking formal supplier reviews on performance and pricing, catalogue content and maintenance;
•Responding to general supplier queries;
• Ideally professionally qualified
• Strong academic record
• A good theoretical and practical understanding of procurement including tendering,
negotiation and contract management.
• In depth understanding and application of legal issues: EU Public Procurement
Regulations; Contract Law; Fair Trade etc. Substantial relevant experience.
• Good category knowledge, particularly within the ICT or broadcast equipment,
marketplace. Substantial relevant experience.
• Good interpersonal skills and ability to develop/maintain relationships, particularly
with key stakeholders.
• Good communication skills, both written and oral
• Good financial awareness and project management skills
• Proven track record of delivery
• Strong team player
Procurement has a Competency Framework covering 6 key areas:-
1.Procurement Theory & Application
3.Negotiation & Influencing
5.Change & Risk Management
•Strategic thinking – able to identify a vision along with the plans which need to be implemented to meet the end goal, evaluating situations, decisions and issues in the short, medium and long term.
•Maximising business effectiveness - provides the best value by sharing resources across the , looks for value for money for licence payers, sets realistic budgets and manages them effectively, considers the business implications of decisions, avoids waste and challenges under use of resources.
•Managing performance – sets challenging team and individual objectives and trusts people to get on with them, shares clear expectations about required performance levels, rewards success and addresses performance issues quickly and fairly, treats team members with honesty, respect and compassion.
•Using external thinking – builds bridges with useful organisations and innovative thinkers, keeps up to date with developments in their field, responds to the demands of our commercial environment, relishes feedback and responds honestly to what our audiences and customers have to say.
•Influencing and persuading - able to present sound and well reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement or behaviour change
•Analytical Thinking – able to simplify complex problems, processes or projects into component parts; explore and evaluate them systematically. Is able to understand commercial imperatives and trading relationships.
•Communication – actively listens and adapts communication style to the audience being addressed
•Managing relationships - able to build and maintain effective working relationships with a range of people understanding their needs and goals. Shows sensitivity and tact. Works co-operatively with others to be part of a team, as opposed to working separately or competitively.
•Flexibility - is open to change and adapts and works effectively in a variety of situations, individuals or groups. Able to understand and appreciate different and opposing perspectives on an issue.
•Collaborating across boundaries – challenges systems, processes and people that block collaboration, connects people, ideas, processes and issues, sets an example by sharing resources, knowledge ideas and skills across the organisation, builds helpful, productive relationships across the organisation.
•Leading creativity – foster imagination, creativity and experimentation, takes and promotes considered risks, celebrates creative successes and learns from failure, shows openness to alternative ways of doing things.
•Delivering a range of category objectives, including financial savings and optimisation of the P2P process
•Managing the category supplier relationships, undertaking market and contract reviews, including the timely maintenance of e-catalogues
•Representing Procurement in both the internal and external markets
•Carrying out supplier debriefs;
•Identifying procurement opportunities and devise suitable strategies producing pre and post tender business cases;
•Preparing and presenting reports and proposals;
•Analysing and reporting upon market trends within the category field.
•To play an active part in contributing to the departmental targets for e-Invoicing and e-Tendering, including identifying potential areas for e-auctions;
•Request savings reports from contracted suppliers, calculating overall savings and submitting savings declarations for the category;
•Ensure accuracy of the Order site, relevant category sections of external website, the procurement Wiki and the MyBusiness portal as necessary;
•Ensure accuracy and updating of the departmental contracts database;