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Recruitment Assistant

free-job-descriptions.com provides a free database of real job descriptions for use in writing jd`s, recruitment and job search.

Job Summary

To provide a recruitment service from placing the advert to the offer of appointment.

To input and maintain accurate records on the Human Resource Database.

To provide administrative support

To provide other administrative support as necessary across the business

Main responsibilities-Recruitment Assistant

Knowledge, Skills and Abilities-Recruitment Assistant

Recruitment Assistant

Provide an efficient recruitment service liaising with the appropriate Manager when necessary.

Maintain recruitment information on the Recruitment system, producing reports on activity as required.

 

Be the first point of contact for applicants calling the department with queries.

Ensure that documentation relating to the recruitment process for each specialty is kept up to date by liaising with the relevant Manager.

 

Ensure that job advertisements are placed to meet deadlines.

Book rooms for interviews and arrange refreshments for interview panel members.

 

Request references for candidates and reserve candidates in good time prior to the interview following up with a “chaser” telephone call if necessary.

 

Prepare interview packs for each of the interview panel members

 

Dispose of interview paperwork after one year, following the correct procedure for disposal of confidential documents.

Send out offer letters to successful candidates.

Maintain communication links with the Personnel Departments informing them of candidates successful at interview.

 

 

Ensure Equal Opportunities monitoring is undertaken for each episode of recruitment, producing a report for each one using the standard excel spreadsheet pro forma.

 

Archives leaver’s records on a monthly basis.

 

Receive paperwork from trainees and ensure that the documentation is distributed in good time prior to the date of the assessments

 

Provide administrative support to the Senior Recruitment and Selection Manager and the Recruitment and Selection Managers particularly when new posts are being established.

Work closely with the other Recruitment Assistants so that during incidents of sickness and annual leave cross cover can be provided.

 

Provide administrative assistance to other teams in the Directorate at times when they have a high volume of work.

 

Take part and contribute, where appropriate, in team meetings

 

Supporting the Managers around any administration relating to the Flexible Careers Scheme.

 

Inputting basic information onto Occupational Health Smart Cards.

 

Offer support to non medical recruitment, which may involve visiting Trusts/Universities and taking notes at meetings.

Qualifications and Training

 

NVQ level 3 in Administration, or equivalent experience

GCSEs in Mathematics and English Grade C or above or equivalent

Specific Knowledge and Skills

Knowledge and understanding of recruitment and selection processes for medical staff

An understanding of postgraduate medical education

 

 

 

 

 

 

 

 

 

 

Experience in organising and co-ordinating meetings, workshops and/or interviews

Ability to work effectively in a team

Ability to work within a framework of policy and procedure

Tact

Ability to deal with confidential information

 

 

Proficiency in Microsoft Office Applications

Good attention to detail

The ability to establish and maintain good working relationships with key stakeholders

Good written and verbal communication skills

Ability to work under pressure and to meet deadlines

Good organisational skills with the ability to work using own initiative

An understanding of the importance of customer satisfaction and how to achieve it