Job Summary

• Preparation of presentations
• Coordinate and book Conference, Seminars and Meetings
• Maintenance of filing system – paper and electronic
• Manage excel spreadsheet for holiday planning for both departments
• Raise purchase orders and requisitions when required
• Coordinate the department’s meetings, attend and prepare actions
• Coordinate Client and Team Events
• Assistance in following up action items requested of others
• General administrative duties including drafting/formatting of correspondence, letters, memos, reports, project procedures, tender documents and emails
• Make travel arrangements for department personnel
• Handle telephone enquiries
• Order stationery
• Interface with Base Services and IT on team requirements
• Any other duties as requested
 
 
Additional information:
• Have an understanding of the Company Safety Policy and work in accordance with its requirements
• Do not indulge in any action which places yourself or others at risk and be aware of the general requirements for office safety
• Report any defects or potential hazards, such as faulty equipment, electrical wiring, damaged floor coverings etc
• Do not attempt to repair any damaged equipment or machinery
• Maintain good housekeeping and ensure floors and walkways are clear of trip hazards
• Do not attempt to lift items which are heavy, large or unstable, or could cause injury
• Report all incidents, regardless how minor
• Be aware of the first aid procedure and office first aiders
• Be aware of the office emergency procedures, fire exits, and muster points
• Take care to avoid fire risks i.e. improper storage of materials and near heaters
• Have a personal concern for the safety of yourself and others and set a good example at all times