Job Summary

To develop the accounting system and related financial processes to meet the changing needs of the organisation. To ensure the finance systems are adequate to support the developing financial reporting requirements of the organisation. To provide finance systems technical and financial support to the Finance and Planning team.

Manage the implementation of key developments to finance system

Consider alternative approaches and recommend a way forward. Prepare business case.

Ensure successful implementation across the organisation including integration with bespoke operations database.

Document systems, processes and procedures.
Provide organisation-wide training and support.

Manage the implementation of key developments to finance system.
Assess alternative options for accounting for a VAT partial exemption method.

Recommend a way forward and implications on systems. Ensure successful implementation across the organisation including integration with QAA’s bespoke operations database. Document systems, processes and procedures. Provide organisation-wide training and support.

Manage the implementation of other key developments and required changes to include:

planned upgrades to Access Payroll , HR personnel database and ALBACS software

implementation of ORBIS Taskware software

Implementation of a document scanning solution

Develop more effective systems for management reporting.

To include consideration of replacements for the current reporting tool (Executive Desktop).
Work with users and the Management Accountant to identify requirements. Draw up business case. Ensure effective implementation.

Provide organisation-wide training and support.

Work with the planning accountant on developments to organisation performance reporting, including ongoing development of a performance dashboard.

Provide technical support to the finance team, including: providing technical assistance in the preparation of the monthly accounts.

Improve processes to become more automated and provide more useful information to users providing technical support to all the Finance team on financial systems, reports, modelling and integration with bespoke operational database.

Provide cover and deputise for the Financial Controller with the running and management of the finance system (Access Dimensions); and in other duties where appropriate.

Other
Develop and maintain an up to date knowledge of activities.
Establish, develop and maintain productive working relationships with colleagues within own team, group & co.

General duties and responsibilities for all staff

Take part in meetings as a team member and actively share experience, knowledge and solutions with colleagues.

Exercise absolute integrity in respect of confidential matters.

Promote equality and diversity and implement the Equal Opportunities policy.

Comply with Health & Safety policy and procedures at all times in the workplace.
Take an active part in the performance review process and required training.
Maintain records management systems in accordance with policy.
Adhere to values of integrity, professionalism, accountability, openness and independence.
Carry out the duties and responsibilities of the post at all times in compliance with all of policies and legislative requirements.
The duties and responsibilities in this job description are not exclusive or exhaustive and the postholder will be required to complete such duties as may reasonably be expected within the scope and grade of the post.

Experience
Essential Leading financial systems developments and upgrades including:
- developing business case proposals
- successfully testing
- documenting processes and procedures
- training other users. Experience of proactively examining processes and seeking ways to improve, automate or otherwise extract efficiencies. Track record of meeting deadlines and managing a complex workload. Experience of successfully integrating finance systems with other in-house systems. Evidence of driving continuous improvements across a team or organisation.

Knowledge, skills and abilities
Essential Excellent information technology skills, including advanced Excel. Good understanding of financial accounting processes and procedures. Knowledge of VAT legislation in charities. Knowledge of legislation and other relevant issues concerning charity trading subsidiaries Excellent standard of written and oral communication. Excellent interpersonal skills with an aptitude for dealing with people in various contexts, employing tact and diplomacy. Able to work using own initiative, making decisions and implementing across the organisation. Pro-active and forward thinking in nature - ability to show creativity and apply problem solving skills to issues.

Systems Accountant Job description